Change log

November 2024

Update of integration with NIF and new feature in sync of data from NIF

• The transition to the following new APIs has been completed and is in testing phase:
  • Synchronization of clubs and clubs´ data from NIF
  • Synchronization of licences upon users´ login
  • Synchronization of licences on daily basis
  • [NEW] Synchronization of parents-children relationships upon login and automated issuing of full rights to account from children to their parent upon login of a parent.

November 2024

Update of "paid externally" feature

• Option to choose payment method: switch from online payment to payments outside of NRYFStevne has been enabled for shows in „registration open“ stage and all further status (closed for entries, live etc). This feature allows confirming an entry or product by organisers disregarding the status of event (previously this has been possible for entries with results) and removing the entries from shopping baskets of athletes. The option is available from Masterlist / Products list / Results and Finances -> Cashier tab (where the function is usually present).

  In Masterlist, click on Actions -> Payment options

  

• Please note:
  • When entry is registered by athlete, by default it ends up in shopping basket, OC can then find the entry either in Masterlist, Results or in Finances and change the payment option from online to offline (external payment).
  • As soon as the payment option is changed to offline (disregarding, if offline payment is confirmed or not) the entry´s status will change from draft to confirmed. That means that this entry will not be unregistered after deadline for online entries.
  • If administrator would like to change the status back to „online“ – it is possible – the fees then will be put to shopping basket, but the entry´s status will still remain „confirmed“ and entry will not be unregistered after deadline. If it should be unregistered, administrator can check the payment status and delete entry from masterlist manually before exporting entries to the scoring system.
  • The same principles apply also for the Products. Products can be marked as paid externally from the Products list or Finances.

October 2024

New features and updates related to results management

• Allowing changing results after event has been financially closed. We have done a technical maintenance of the changes that can be made to entry or result after event has been financially closed and now it is allowed to change results´ details, such as rank, scores etc also after all transactions are disabled. The only parameters that cannot be changed are statuses (i.e. participated, no show etc) and late entry flag - as these parameters results in the changes of payables.
• Introducing a special flag "Prevent changes by importing results". After results has been manually changed by administrator showing the special flag indicating that these changes will not be reversed after the next results´ import from Equipe:

• "Prevent changes by importing results" - means that the results´ details will not be changed by the next import from Equipe. If the flag is removed and results saved, then this will mean that Equipe´s import will change the result. We have had a couple of such cases, when Organiser changed something and wanted to get results updated from Equipe, but the override was blocked. This flag will help to understand, if there have been manual changes of result and if Equipe´s data is correct removing the flag will allow to override the result.
• "Prevent changes by importing results" for payment options settings for entries - by default, if entry has been marked as paid externally, the setting will not be changed with the next import of results from Equipe APP. In the "Payment options" interface there is a special flag allowing removing the blocking, if some correction is needed.
• Preventing organisers to make changes in results´ list, and to mark some entries as paid externally, when results´ import is still ongoing and results are being processed. When results are processed, there will only be public view for results available, no edit view. NRYFStevne will switch to edit view, as soon as the import is completed.
• A log to track the import of entries alongside the possibility to download the imported file has been added for the administrators of the system. The log also includes processing error details and timestamps for imports.

October 2024

New feature

Administrative view in Calendar to facilitate committees´ and organisers´ work on the future events and assigning the officials

• New Calendar view allows working with events´ settings direcly from Calendar without visiting the events´ page, the following features are made available:
  • Changing statuses, i.e. proposing event for publication, accepting, declining, opening for entries, deleting and cancelling
  • Changing dates -> user will be navigated to edit event form, dates´ section and can review and change dates
  • Editing event and Cloning event
  • Adding notes - adding notes has been made allowed in all event statuses, not only in relation to the change of the status
  • Editing public contact information -> user will be navigated to the edit event form, contacts section
  • Adding and editing official, i.e. assigning officials to roles, removing officials from roles in event

• Two additional filters added to the Calendar view:
  • Filter allowing searching for events, where certain role, i.e. Overdommer or Steward etc, has no assignments
  • Filter allowing highlighting official in the list of assigned officials in events.
• Under Downloads, a new excel output added to download the Calendar proposals and check the assignments of officials. In the file, the events are sorted by months and weeks, the basic information is added on each event, including the levels of the classes planned under event, start and end dates, organiser and venue. In addition, the list of assigned officials added to each role configured in the system.
• A special check (warning) has been added for double assignments of officials for the same period of time. It also checks the assignments for the same event in different roles. When someone tries to add a person for the event on the same days, the following warning will appear:

September 2024

Majour technological update

For 2024, we have planned the majour technological updates of both the platform and the programming language NRYFStevne is built on. In September 2024, we have rolled out these significant upgrades to the system. These two updates alongside the update of the database that we have done in NRYFStevne in spring and the update of the data exchange layer technology last year will ensure that we continue to maintain the efficiency and sustainability of NRYFStevne.

September 2024

Improvements to existing prize money features

• Prize money contacts will be populated automatically from athlete´s default prize money contacts, when administrator switches the "prize money service" for event after results have been published.
• Prize money payouts forms and report can be recalculated when prize money are changed under the results. To make a correction, OC can change the prize money amounts under results, access the Finances -> Prize money tab and click on "Generate prize money report" button. All not confirmed payouts will be recalculated.

September 2024

Steps for integration with Philippe Liénart´s scoring system for Driving

• Possibilities created to export entries and import results as xml. standard files.
• To activate these functions, a Driving programme version should be updated and NRYFStevne´s technical support contacted to get instructions and functions enabled to start using the integration options.

August 2024

New feature to support payments for FEI entries´ administrative fees

• Several developments have done to support the change of regulations implying charging 30 kr administrative fees for definite FEI event entries and 100 kr for a late entry per equipage / FEI event.
• The collection of payables have been automated as following:
  • After FEI results for a show have been transferred to NRYFStevne and published, the system analysis the results and issue a payable of 30 kr for a definite entry to the athletes´ shopping basket. A definite entry is an entry with at least one result under the competition of the event. The athlete / horse combination is charged one time per show, even if they have been competing under several events within one show.
  • If NRYF FEI administrator does a late entry, administrator has a possibility to add an additional fee on this entry that will be put immediately to the shopping basket of athlete and available for payment.
  • Athletes will get reminders of not paid FEI events administrative fees and their accounts (possibilities to enter competitions) will be suspended, if entries are not paid on time.
• NRYF administrators can track the paid and not paid administrative fees from the Backoffice - Sales interface, as well as from Masterlist of the respective show, using the "Payments status" filter.
• A special output has also been created for accounting service at NRYF to track the payouts of the fees.

August 2024

Improvements to athlete´s Upcoming competitions and Shopping Basket Payments history views

• Competition´s details (name, level, test or article) added for the convenience of athlete to be able to check the entries´ correctness

• The same information, including athlete´s and horse´s details and entry´s status, has also be added to the Payments History list in the user´s finances interface.

August 2024

New administrative features

• New Sales interface added to Backoffice, allowing NRYFStevne administrators searching for payables, based on such parameters as product, payer, event, horse or athlete relations, also the status of a payable.
• New feature allowing to add payable to user´s shopping basket by NRYFStevne administrators. The payables can be issued for the existing products, i.e. FEI passports, annual licences for horses, FEI entries etc.

July 2024

Improvement

• Scoring summaries export enabled from Equipe APP

July 2024

New feature

• A “month” view of the Calendar – accessible, when clicked on Month in Calendar and represents a view of events by month, filters applied, and sorted by discipline and level.

• Additional improvement to Calendar filters for better user experience: filters are remembered by NRYFStevne even after the person is logged out.

July 2024

Improvements

• Technological update of event Masterlist - for better user experience with larger events there is no need to wait until the Masterlist is fully loaded.
• Clone event functionality - improvements have been done to allow cloning multiple day event to a single day or cloning of events with different number of days, for example, a 3-days event to a 2-days event.

• The check of the suspension logic (only administrative suspension, recorded manually, not automated debts tracking) for athlete and horse in entry form has been updated:

  - previously the check worked based on if athlete or horse is suspended currently, for the moment, when entry is done;

  - after update, the entry form´s check respects the start date and end date of suspension, for example, if you mark suspension for the future period of: 1.09-31.12.2024 - athlete / horse can in July 2024 still enter events that start before 1.09.

June 2024

New features

Substitute horse and substitute athlete

• Organizers and NRYF administrators can now substitute horse or substitute athlete for entry or product or group of entries and products.
• These functions will be of help to correct situations, when a wrong horse or athlete added to entries.

Improvements

• We did a small update of the buttons on event page for administrators and organisers. Actions button will have a “notes” icon, when there are some notes added under the event, for administrators to see that there is something to check.
• In Dashboard there a 3rd box with statistics added, where organisers can see the number of entries per status 
• Driving entry form was slightly updated to remove a choice of phases.
• Some changes done to withdraw entry functionality in FEI events and improvements in entry form for FEI events.

May 2024

Technical

New NIF API taken into use allowing updating personal data, club membership and licence upon login.

March 2024

New feature

Additional entry limits based on number of starts a horse can do:

• in one competition
• in a group of competitions
• during one competition day
• during the whole event

Limits can be managed from the competition´s add/edit form, dashboard and event add/edit form.

March 2024

New features

• Possibility to print out competition´s results from Event page - Results
• Possibility to print out all results for a horse or an athlete from the athlete or horse profile page

March 2024

Improvements

• Security updates to roles and permissions

February 2024

Support to Mounted Games

• entry form for Mounted Games competitions
• results template for Mounted Games

Mounted Games has been fully integrated into platform.

February 2024

Improvements

• People registry search - improved performance and presentation of data
• Organisations registry search - improved performance and presentation of data
• Horses registry search - improved performance

December 2023

Improvements to Event Finances reporting

• In the Financial statement for organizer, choice to add or remove prize money and fees that are marked as paid outside NRYFStevne, added:

• In external payments report, the calculations of amounts are made responsive to the entry´s status.

December 2023

Improvement

New entries´ import added: special excel file for international events entries import - it is in English and ready to be send out to OC-s for disciplines that are not using the entry system.

November 2023

Improvements to events´ management features

The following functionalities upgraded or added:

• Event - Masterlist - new csv. format for import of entries - format allowing "flat" import of entries (each entry is on separate line). To retrieve the file: Event - Masterlist - Import entries - Entries CSV format. Currently available in Jumping, Dressage, Endurance and Eventing. Other disciplines will be added soon.

• Admins can now change competition settings also when schedule is approved and entries are ongoing, including competition level (club, district, national etc) and difficulty level (100 cm, 115cm, 120cm etc). The logic is that these settings can be changed by users that have permissions to approve the schedule. When changed, the fees recalculations will be triggered and if something has to be paid extra, the fees will be added to shopping baskets of athletes. To return the fees (for example, 25 kr should be returned), contact the technical support.

• Feature to set up a date, when event with approved schedule will be open for entries. In the event edit form it is possible to set up the date for opening of registration. When date is set, the button Register will appear at this date, provided that the schedule is approved. 

  

  The riders will see the full schedule and that it is approved, but opening for entries is postponed and the date, when the event will be open for entries:

• E-mail of person responsible for entries (regisrert av...) is made available in masterlist - this will simplify sending an e-mail to this person by organizers. When clicked, an e-mail will be initiated via the mailing programme of user. There is a copy button on the right to copy and paste the e-mail. The e-mail will only be visible to users with permissions to see it. 

September 2023

Improvements in horses´ management

The following functionalities added or upgraded:

• New parameters introduced to the horse´s data model, such as color, studbook, ID document issuing body allowing full compliance with the FEI data model for horses
• In pony measurement application form, a name of veterinarian that conducted a measurement can now be selected from the list of approved veterinarians
• Documents section in horse´s registration and owner change applications updated: each requested document is listed separately and marked as required or not required. If full document (all pages in one file) is uploaded, page-by-page upload is not mandatory. Restrictions added on allowed types of files to insure compliance with the FEI standards
• Internal comments are brought to the horse´s profile for administrators to be able to see, add and edit comments
• Fix implemented to show the owner´s name on the horse´s profile correctly - if owner´s name changes (for example, change of family name or correction of typo), the name displayed on horse´s profile and in the starting lists in Equipe APP will change accordingly
• Ability to send horse´s data to FEI database via API created - this will allow prefilling horse´s data in FEI database and issuing the FEI ID - available only for admins.

August 2023

New feature

Automatic tracking of debts in shopping baskets and suspending debtors from competitions

The feature of tracking of debts balances tracks debts´ balances based on payment deadlines and not paid fees in users´ shopping baskets and imposes an immediate block for new entries in entry form. User can see the badge "suspended (debts)" on his/her profile. After debts are paid, the suspension will be lifted automatically. For debts outside of NRYFStevne, federation and organisers can record debt balance manually either using the debts balances feature or the sanctions and suspensions feature.

Tracking has two options:

• automatic - debts balance (sum of all debts) calculated automatically based on shopping basket of a person;
• manual - NRYFStevne admin or organizer can specify and edit amount of debts, organisation that user has debts to, add comment visible for user and internal comment. Manual debt balances can be used, when person has debts to NRYF or event organisers outside NRYFStevne that cannot be tracked through shopping basket, for example, debt is based on an invoice. Organisers can only manage balances of their organisation. NRYFStevne administrators can add and edit manual debts balances for all organisations.

Automatic debt balances are recalculated after every transaction. When user pays online via shopping basket, suspension will be lifted. Debts information is sent to Equipe APP, when athlete is added as late entry via API. After debts are paid, the history of debt balances´ changes is not displayed.

In the person´s shopping basket, user will see Debts tab with description of debts. If administrator has added a note for user, user will be able to read it.

August 2023

Improvements in user data management

• Gender field added to NRYFStevne and gender information synced from NIF. Additional statistical reports produced for NRYF based on gender of officials.
• In Shopping Basket, Payments and Payouts (Prizes and Refunds) split into two tabs, to improve the user experience, when searching for transactions. Search by organiser name and name of event is enabled to allow finding payments and payouts to concrete organizers and events.
• Add/edit user profile information the following fields added:
  • comment fields for E-mail and Phone number added for users to be able to add notes regarding use of e-mail or phone number.
  • Website field, if filled in, will be displayed on person profile. Can be used by service providers, for example, trainers, to record their website address.
  • Internal note field - can be used by NRYFStevne admins to add notes on user account.

August 2023

Fixes

• In application forms, where e-mail field is frozen and cannot be changed by user, the validator of e-mail format disabled to allow submitting a form in a situation, when e-mail is invalid.
• Transfer of "Arrival and departure" notes to Equipe APP fixed for a situation, when this was the only type of notes added by user to entry form.
• Flow, when horse has an licence via riding school from the beginning of a year and after change of owner, another licence is purchased for the rest of the year, fixed to allow multiple annual licences for a horse.

July 2023

Improvements in assigning officials to roles in event and reporting

• The list of roles offered for event is limited based on specifics of the discipline to avoid mistakes. In Jumping, the roles for Eventing or Driving are not offered, only roles allowed for Jumping can be filled in.
• Instructions are added to the Schedule - Officials interface, including general instructions as well as list of roles that should be assigned to complete reporting:

• Alert is added to Event - Reports interface to list the missing assignments of officials that are needed to complete the reporting:

July 2023

User contacts and using contacts across the system

• All contacts collection are now on a single solution: prefill and defaults are coming from Person profile - Contacts tab, where it is possible to add and edit contacts and mark them as default for receipts, guardian contacts selection as well as for prize money payouts.

July 2023

Integration with FEI entry system: Phase 2

Entries and changes to entries via NRYFStevne.no

• Possibility to make entry from NRYFStevne - draft entry will be reviewed by NRYF and either approved to be put to waiting list for OC approval, rejected or put to reserve list.
• Function to delete and withdraw FEI entry
• Possibility to change category within one show, during the period, when show is open for entries
• Option to choose and change bedding for your horse
• Option to add and change note for OC regarding horse´s stabling, electricity etc
• Possibility to choose horse for a slot, when entry was initially done with a horse slot (Jumping)

Check Help section for instructional videos on how these functions work via NRYFStevne: https://nryfstevne.no/support#athletes

June 2023

New feature 🎉

Showing entry rules in schedule and additional options for organizers to configure entry rules for a class

In NRYFStevne, most of the entry rules, such as licence checks for athletes, horses, athletes´ and horses´ min and max age are configured per discipline, competition level and taking into account also difficulty level. The new feature makes the checks visible in the schedule for users, when they click on additional details for the competition:

We show the global settings for the licence checks as well as settings for the categories selected for the class, including, athletes´ age, horses´ age and type of ponies, if pony if class is open for pony riders.

Organizers can set up additional rules for a class, when clicking on "+" button next to the rules description:

The following special conditions can be set:

- Athlete´s minimum and maximum age

- Horse´s minimum age and maximum age

- Horse´s / pony´s type (only horses, only big ponies, only small ponies)

- Athlete´s club and region (if competition is open to athlete representing certain region oronly certain clubs are invited)

- Horse´s gender (only for stallions, for example)

- Horse´s breed (only for Nordlands Hest breed)

When rule is configured, selected parameters will be checked in entry form and will be displayed for riders´ information in schedule:

Organizer can delete or edit the Rule set. It is also possible to give a rule set a short name or description that will be displayed for riders.

Organizer can configure more than 1 rule sets for a class. When several rule sets are configured the athlete/horse combination will be accepted, if they qualify for atleast one rule. This function is useful, when class is open for multiple categories of athlete/horse combinations. For example, for Children and Juniors with different age groups.

Please note:

• Data quality in NRYFStevne is quite good for the following conditions: athlete´s age, horse´s age, horse/pony type, horse´s gender.
• For certain clubs data that we get from NIF register may not be complete and this will have an impact on athletes´ region and clubs´ parameters.
• For horse´s breed selection - in some cases breed may be missing from horse´s profile and breed cannot be checked correctly.

June 2023

Integration with FEI entry system: Phase 1

Entries to future FEI events are synced between NRYFStevne and FEI Entry Systems.

Users of NRYFStevne system can follow entries and their statuses via:

• for athletes: profile page - Upcoming tab - athletes can follow their future entries to FEI events, including changes of statuses;
• for sport enthusiast: Calendar - Event page - Participants list.

To find events, where there are accepted FEI entries:

• Open additional filters in Calendar - select FEI Stevne, remove Norway from countries filters and select "has accepted entries" from the Has Entries filter:

• To check the list of participants, access Event Schedule - > Participants page

June 2023

Improvement: Event Finances - Cashier

Filters performance, for example, searching for people with not paid entries, products or not paid out returns, has improved significantly after the technical maintenance and optimization.

June 2023

Improvement: new placements for partners´ or sponsors´ logos added to Landing page (desktop).

Logos can be added by Federation via the banners´ management interface. Logos will be positioned under the Upcoming and Results quick filters. Up to six logos in a row.

May 2023

Small update of organizations' page

• Only active organizations will be displayed as default.
• Location added to see the municipality and index of organization.
• In Search by keyword, search by municipality and index is enabled.
• Registry code or internal identifier added to Membership data.
• For organisation, additional fields added to edit organisation form, such as web page address, date, when organisation was founded, and country, where organisation is officially registered.

May 2023

Improvement: showing horse name with identifiers in event participants´ list and athletes´ upcoming competitions tab

National and FEI identifiers added to horse name to make identification of a horse easier for users of the system.

May 2023

Improvement: show reports

• possibility to mark mandatory and not mandatory reports added to the system;
• for not mandatory reports, notifications that are sent to technical committee will not be sent out.

May 2023

Rewamp: event -> masterlist filters

• Under "sort by", an option to sort by "last change date and time" added. When used, the last changed entries will be shown first in the list.
• Products filter moved to the second row, "Entry status" filter added to the first row to be able to find entries with specific statuses, for example, withdrawn, no show, participated etc.

May 2023

Fix: adding venue address for event

In add/edit event form, a small fix implemented to allow saving the venue address even if not found from google maps database. Venue GPS coordinates can be found, when moving the location on map to the correct place.

May 2023

New feature: guardian contacts´ collection for athletes under 18 when registering to competitions in NRYFStevne

In compliance with regulations, name and contact person of guardian - horse responsible person should be provided for athletes under 18, when entering competitions. These contacts can be accessed and used by organizers and federation officials to communicate regarding the participation of athlete in competition.

For athletes aged 17 and below guardian´s data will be collected per event in the event entry form. When data is added first time, there is a possibility to save data under contacts and mark as default for future entries:

For next entries, data will be prefilled and can be changed if needed by clicking on the Edit button:

Athlete can add several contacts for guardians and select the correct one each time, when entering competitions.

• Organizers will get an access to guardian´s contacts through masterlist of the event, including export files. If entry is done in Equipe APP, guardian´s contacts will be prefilled when results are improted to NRYFStevne, if there is a default contact specified under athlete´s profile.
• Guardian e-mail address will be used for event-related communication.

Additional information:

• For Vaulting, one contact will be asked for the whole team (pas-de-deux or team), if atleast one athlete is under 18.
• If user has full rights to the athlete´s account, user would also have access to contacts and can add/edit contact information and select guardian for entries.
• If user has only rights to enter athlete to events, without full access to account, guardian´s contacts can be preselected from user´s account.
• Organizers and administrators can skip adding contacts, when adding entries in NRYFStevne for all other user groups contacts are compulsory to fill in.

May 2023

FEI integration: improvement

Correct number of starts added for the results imported from FEI web services:

May 2023

UI improvement

Mobile version of the Upcoming competitions tab under rider and horse profile improved:

April 2023

New feature: saving and reusing contacts for receipts

We have added a feature for riders to start saving and reusing the contacts for receipts. When filling in the contact information for the payment, it is possible to choose to save the contact for the future and select if the contact should be a default for receipts in the future.

When changing contacts for a receipt, before payment is done, select if contact should be saved for future use and if contact should be set as default for receipts.

To manage contacts, go to your Profile -> Contacts tab

All saved contacts will appear under this tab. It is possible to edit and delete contacts or add new contacts. There are separate forms for persons and organizations.

April 2023

Update

The payments´ component updated as following:

March 2023

Data

Officials that have an authorization to conduct pony measurements added to the database and can be searched using the filter "Authorisations". 

March 2023

New feature for horse owners

Owners tab is open for user with horse owner role (heste eier). Horse owner certificate can be downloaded as a self service anytime it is needed. 

March 2023

New feature

Find quickly validations errors for entries in Masterlist

For some shows, many entries are done in Equipe APP, where there are no automatic checks for licences, horse and athlete age or pony measurements. New feature will help organizers and technical committee members to get a quick overview of problematic entries in Masterlist. 

In Masterlist, click on "Validate entries": 

February 2023

Changes in configurations

Additional reminders scheduled for show reporting: 

6 days after event ended - official will get a notification if report is not submitted

12 days after event ended - official will get a notification if report is not submitted

15 days after event ended - official will get a notification if report is not submitted, and copy will be sent to technical committee for review

February 2023

New feature

New Calendar filters introduced to help finding the correct events and improve user experience after FEI integration for results was rolled out 

Four new filters added: 

1. "Country" - possible to search for the country, where event takes place. Multiselect filter. Default is always Norway. Norway should be removed if user is looking for international events with results in the past. Will be helpful, when entries to FEI events that take place in foreign countries will be introduced to NRYFStevne. 

2. "Find event..." - filter helps finding events that have competitions marked as championships, team events and events marked as important (star events). 

3. "Find quickly" - helps filtering events that will be closing for public entries soon (today + 2 days) and events recently open for entries (2 days ago). 

4. "Has entries" - filter helps finding events with entries and in the future will be helpful to find out, in which FEI events the Norwegian riders will be planning to participate (after sync with FEI entry system will be activated).

February 2023

Change in NIF integration logic

NIF data exchange logic changed in a way that user´s fields are "owned" by NIF only for club members. When person is not currently member of club, NRYFStevne cannot sync data from NIF and for such users address and contacts fields become open  to edit in NRYFStevne. This change is beneficial in cases, when users do not want/need address and contact information to be set in NIF (for example, when person is not a club member and uses NIF only for NRYFStevne SSO login), but they need the address to be in NRYFStevne, because of administrative roles or being a horse owner. 

February 2023

Improvements

An option to generate pdfs added for officials practice card (annual report) as well as for show reports after reports are submitted. 

February 2023

Improvement 

Add/edit staff under event - official´s qualification check logic improved. When adding official to the past event, the check will be based on the qualifications valid for the moment of the event, not currently. For the future events, validity of qualifications is based on the currently valid qualifications. 

February 2023

New feature

Limit for the max number of horses per athlete

New type of limit released allowing organizers to limit the number of horses per athlete. Limit can be applied to a whole event, day, group of competitions or a competition. When limit set, the entry form will check how many horses the rider has already entered and prevent submitting more horses than allowed. 

This limit can be used for setting up registration classes for international events, when OC has set the limit in the FEI entry system as well as for higher level events, where according to regulations athletes can take limited number of horses. 

February 2023

Technical improvement

Pursuant to the adjustments of the NIF API, a user accounts duplicate management system has been improved. It allows tracking duplicate accounts management actions in NIF and based on data received, merging automatically the duplicate accounts in NRYFStevne. 

February 2023

New feature 

Organizer can add a flag authorizing NRYF to send not paid entries and products to debt collector service

When marking an entry or product as paid outside the system, organizer can (in case the entry or product hasn´t been actually paid) select an option to flag the entry or product for sending to the debt collector service. 

When flag confirming that payment has been received is removed, an additional debt collector option will appear for organizer: 

To use debt collector, an organizer would need to issue an invoice via the club´s accounting. This invoice should cover all entries and products, including the one that is being processed. Enter the invoice number to the comments box. Be sure that all entries and products included into invoice will be marked as “paid externally” and have the flag “use debt collector”. Data on debts will be forwarded to debt collector at regular intervals on monthly basis.

Automatic messages reminding users of NRYFStevne of not paid entries and products have been updated and will inform of the possibility for sending not paid debts to debt collector. 

February 2023

New feature

Showing trainer´s qualifications based on data from NIF in NRYFStevne. 

When trainer´s licence is issued and paid, an authorisation of Trener will be issued automatically for the current season and person with trainer´s authorisation will appear under the search in NRYFStevne: 

Select Trener authorization to search for the list of trainers that have been issued a licence.  

February 2023

New feature

"Star" competition badge introduced to competitions

A possibility to mark important competition in schedule with a "star" introduced and open for use to organizers. In Dashboard, it is possible, to highlight and remove highlight from a class. The star badge will be shown in schedule next to the code. This badge can refer to important classes in the show, for example, final of the several-days serials. 

January 2023

New feature

New product added to list of FEI products: horse FEI ID registration application. This application is managed the same way as passport and passport renewal applications. After application is submitted, payment is required, when paid, NRYF administrator would consider an applications, do the actions needed to fulfil the application and after the application is resolved, an applicant will get an automated notification. 

January 2023

Improvement

Colour code and tooltip added to Masterlist and Athlete / Horse Upcoming events overview to entries: 

- Confirmed entries and entries that have results (participated) are shown in green colour and a tooltip added indicating that this entry is confirmed. 

- No show entries are shown in red colour: 

January 2023

FEI integrations

Automatic import of results from FEI database launched

All 2022 results have been imported successfully from FEI database to NRYFStevne, in all FEI disciplines. 

Starting from 1st of January 2023, the results will be synced on weekly basis. FEI ID-s for athletes and horses are used to match athletes and horses in FEI database and bring the results to NRYFStevne. 

In addition, yearly FEI registrations for horses are synced from NRYFStevne to FEI database upon approval by the NRYF administrator. 

On horse profile, showing the FEI ID and annual FEI registration has been improved

- When horse has a valid annual registration, it is shown as a green badge indicating the discipline and year: 

- When horse doesn´t have a valid annual FEI registration, the last registration is shown as a grey badge indicating the discipline and the last year, when horse had registration open

November 2022

FEI integrations*

General capability developed to: - import competition results from FEI database in all FEI disciplines; - open yearly FEI registrations for horses and people from NRYFStevne (for administrators). * NB! Features´ release scheduled for December 2022 or later

November 2022

New features: products management in shows 

Three new features added to products management (custom fields section)

For each product, organizer can specify custom fields - additional questions to be answered or selections done, when product is booked. To improve data quality of user´s answers, the following features have been released: 

- Adding a hint or explanatory text to additional questions that will be showed in registration form, when product is selected by user;- Specifying if answering the questions or making a selection is mandatory, when booking a product. Can be used to collect consents and/or to ask for choice of type, quality or any other dimensions of products;- Changing order of custom fields after custom fields are added under the product: 

November 2022

Improvement: people search

New filter added allowing searching for people in NRYFStevne database with FEI registrations. FEI registrations (FEI IDs) will become necessary to start importing FEI results from FEI database to NRYFStevne to have the complete history of participation in sports, including both FEI and national results. Possibility to use FEI ID in People´s search general search field added.

November 2022

Improvement: payments for FEI license / registrations for horses 

When paying for FEI license / registration at the end of the year, a possibility to select current or next season is enabled as FEI allows to activate FEI registration for the next season starting from the 15th of December of the current season for competitors participating in shows during the first weeks of January. 

November 2022

Update in show reports management

Show reports will be approved automatically after submitted. OD / TD´s approval is no longer requested. 

November 2022

Improvements: horses´ management

- Files´ preview added to horses´ management features (including documents accessible to horse´s administrator from horse´s profile); - Horse´s ownership certificate updated;- Horses´ applications dashboard metrics updated based on feedback (NRYF admin´s feature). 

October 2022

New feature: official´s report (praksiskort) 

Officials are invited to submit their regular reports for approval online. 

More information: Veiledning for innsending av praksiskort digitalt - NRYF Stevne Knowledge Base (helpscoutdocs.com)

September 2022

New report for organizers

A new monitoring tool showing statuses of show reports for events since July 2022 added to Reports section of Organisations: 

The report allows monitoring the progress of the compulsory reporting for D,L and E level shows. It also have some instructions for organizers on what can be done to improve the reporting rates. 

The same tool is available to NRYF administrators allowing monitoring response rates and progress across all shows, regions, organizers and disciplines. 

September 2022

New feature

NRYFStevne admins (NRYF officials and technical support) can change payer for registration. 

This option was requested due to the need to forward payables for late entries to the guardians´ shopping baskets or to correct payers for late entries if they were marked wrongly in Equipe APP. The feature is currently open only to NRYF admins and technical support. 

September 2022

Improvements

Additional notifications set up to remind officials to submit and approve show reports: 

- officials will get additional notification 7 days after show ended; - Overdommer will get a reminder to approve show reports 3 days after report was submitted.

September 2022

Changes in configuration of late entry payment deadline for shows

For late entries (entries added after registration end date via Equipe APP and imported with results to NRYFStevne), the deadline for payment is changed to the date, when results were published in NRYFStevne. Previously, riders had 5 banking days to pay for late entries. The change was done to ensure compliance with national regulations stating that entries should be paid by event start date.

For example, show ended on 10.10.2022. Results were imported 11.10.2022. The deadline for payments will be 11.10.2022, that means that rider will not be able to pay for new registrations until the debt for 10.10.2022 show is paid. Rider will get an automatic reminder 12 hours after results were published, 5 days after deadline passed, 13 days and 14 days after deadline passed. 

September 2022

Improvement 

In show Finances - Payments: possibility to check the data, when payment will be available in Stripe.

Organizers can check, when payment will be available for payout in Stripe, by clicking on additional information button in payment´s list: 

This date is useful to check, when organizer orders a payout from Stripe to organizer´s bank account. If organizer would like to get money quicker, the sum of payout should only cover payments that already available in Stripe. 

September 2022

Improvement

The number of letters allowed for Alert text in show increased to 300.

September 2022

Improvement

Person profile - Shopping basket - Payments history: new filter to search transactions by category added, allowing search for payments, payouts of returns and prize money payouts registered in the system. 

September 2022

Improvements

New data fields added to excel export of entries from Masterlist: 

- horse registration number, 

- horse FEI number,

- athlete city, postal code and address

- athlete´s club - full name

September 2022

Improvements: Vaulting

For Vaulting shows the following improvements implemented: 

- possibility to hide quantitative result of minor (person aged 12 and below) - participation will be visible under athlete´s profile, but without quantitative parameters, such as scores for elements. Still scores will be visible for judges and administrators from show results interface;

- prize money removed from lunger results interface.

August 2022

New features

New settings to regulate maximum number of entries and athletes introduced

In addition to max number of entries for competition, competition day and product, the following new settings have been released: 

• max number of entries for the whole event
• max number of unique athletes for the whole event
• max number of athletes for competition day
• max number of entries for group of competitions selected by organizer
• max number of athletes for group of competitions selected by organizer

New settings cover the following cases in managing registrations: 

• maximum number of athletes can be used for setting up pre-registration to international events or in some cases for very popular national events (limitations of max number of horses per athlete is scheduled for development as a complementary feature); 
• maximum number of entries for group of competitions can help in regulating registration process for competitions, where there is a limited availability of judges and judges are expected to judge only a certain amount of combinations at certain level. For example, in Dressage, there can be several classes open to different categories of ponies. With this feature, there can be a general limit set for the sum of entries in these classes;
• organizer can also use the group of competitions feature to regulate the use of competition arenas. For example, if there are two arenas in use for a Jumping show and all classes are divided between two arenas, organizer can set up limitations in a way that the classes on the 1st arena will accept together 100 entries and on the 2nd arena - another 100 entries. This would help in regulating registrations to very popular events and prevent overbooking of certain arenas.

Activating settings:

• max number of entries and unique athletes for the whole event can be activated from the event edit form, when setting up a show, or from a Dashboard or Schedule: 
  • In event edit form - the limits are under General settings after the Discipline and Competition level; 
  • In Dashboard and Schedule, the limits can be set up from Registration rules and limits section (located after the competitions / before the Products and services):

• max number of entries and athletes for group of competitions can be set up from Registration rules and limits section (located after the competitions / before the Products and services)
  • first select group of competitions - for example, classes 1, 2, 3 - the limit of entries or athletes will be effective for the sum of entries in the selected competitions;
  • set up limits, please note entries and athletes can be set up together or separately.

• max number of athletes for competition day can be set up from the limits module for the respectful competition day from Schedule or Dashboard: 

• when whole event or group of competitions max limits are set, users of the system will get a notification informing about the limits and number of free places left open for registration or number of participants (for unique athletes´ setting) that can still be registered to event:

• competition day´s max limits and class limits will be displayed in schedule and registration form as usually
• there are automatic controls of limits in registration form and in shopping baskets:
  • only confirmed registrations are counted into the limits;
    • for competitions and products, where online payments are required for registration, registration is considered as confirmed after the payment is done;
    • for competitions set up to be paid outside the system, the registration is confirmed straight after registration form is completed and submitted.
  • controls are dynamic and will allow changing already registered classes if registration was paid and confirmed;
  • controls also take simultaneously into account different types of limits set;
  • if limits have been reached, athletes will also be prevented from paying for entries added to shopping basket.

August 2022

Configurations

Eventing qualifications configured and ready for testing

Under the athlete´s and horse´s profiles, Eventing qualifications added and calculated. Qualifications are calculated for athlete, horse and for combinations. Qualifications´ checks are not yet activated in the registration form and some cases are still missing, for example, 4 y o horse qualification and transitions from pony to horse competitions.

August 2022

Improvement

Quick access for event organisers to add/edit contact details

August 2022

New feature for Federation administrators

Refunding direct payments for horses´ applications and licences 

All direct payments for applications and licenses can be refunded from NRYFStevne. Additional feature allows refunding payments, when declining an application. After refunding, Stripe would refund payment to the card from where it was paid. There is a time limit of 2 months starting from the payment date, when refund can be made via NRYFStevne. If there were several payables in one payment, i.e. application fee, FEI licence and annual licence, it is possible to return money only for one or for several product. The payment will be refunded partially. 

July 2022

New feature

Cloning schedule, products and special provisions to existing event

Feature allows cloning schedule, products or special provisions to already existing and approved events. This will help in a situation, when event was approved to calendar and organizer needs to add schedule and products to open registration. Organizers that run many events per season can also start doing templates (events in draft status) that can be used to clone schedules throughout the season. 

How to clone a schedule to existing event: 

1. Select the source event (an event to clone from) and press on clone event button. 

2. You will see two options: clone and create a new event and clone a schedule, products and/or special provisions to existing event.

3. When an option to clone schedule, products and/or special provisions selected, you can additionally specify whether you would like to clone only schedule, only products or/and special provisions. 

4. Select an organizer and target event and press Confirm.

Please note that only future events of the same discipline and competition level not higher than of target event can be selected. Only empty events (no classes, products or provisions entered) can be selected. Always clone first schedule and/or products and then start editing the target event and adding other parts. 

July 2022

Improvement: rewamp of masterlist

Masterlist functionalities updated, incl new filters and search possibilities

Main changes: 

1. Possibility to select information shown in Masterlist based on the users needs. Use "Show in Masterlist" filter to choose data you would like to see in Masterlist. The default is a clean table with minimum of information for quick navigation. 

3. Search athletes or horses added to enable quick navigation to the registrations and athletes / horses´ data in registration forms. 

4. New filters added: 

- Athletes age range: minimum and maximum - Products filter - Entry payments and product payments. These filters allow searching for entries and products that should be paid online and is paid or not paid. It is also possible to search for entries and products that were marked as paid externally (either confirmed or not confirmed).  - Cups and series filter - if show has classes with cups, this filter would help filtering all registrations and entries with the selected cups.

July 2022

NEW feature: Equipe APP-NRYFStevne integration

Getting product lists back from Equipe APP to NRYFStevne and recalculating shopping baskets

This feature allows selling products in show office and collect payments online in NRYFStevne.

Basic work flow for the feature: 

Step 1. Create product list in NRYFStevne as usual. Open registration and collect registrations for the product. 

Step 2. Import entries from NRYFStevne to Equipe APP. Make changes in the registrations for products, including marking products as withdrawn with return of all fees or changed or no-show. 

Step 3. Export classes and products lists results to NRYFStevne. Select ONLY those competitions and lists that you would like to export back to NRYFStevne. 

Please note, you can always do changes in the lists and export results again, in NRYFStevne, necessary changes in products´ statuses and shopping baskets will be made automatically. Changes can be done until show finances is open in NRYFStevne, if all transactions and payouts are done and finances locked, changes in product lists will not have any effect.

In Equipe APP, the statuses for product lists are the same as used for competitions.

Special cases and tips:

1. Only lists previously imported from NRYFSteve can be exported back to NRYFStevne. Create all necessary lists in NRYFStevne before taking entries and lists to Equipe APP. 

2. If in Equipe APP, only rider is added to the list, in NRYFStevne the product will be added to one of the registrations, where we have this rider. If you would like to add the product to particular registration, please choose also a horse. 

3. If you would like to collect registrations in show office, but to invoice athletes and collect payments in NRYFStevne, create the product in NRYFStevne, mark that it should be paid online and lock the registration to the product (Dashboard -> Product -> Lock). When list will come back from Equipe APP, the product will be added to riders´ shopping basket as usual. 

If you would like to return all fees for the product, please use Cancel product function in NRYFStevne. It would cancel all bookings and return fees to payers. 

July 2022

NEW feature

Marking booked product that requires online payment as paid externally (for example, in show office or via bank transfer)

A possibility to mark a product that requires payment through NRYFStevne as paid externally added to the system. If rider has paid product fees outside the system, for example, in cash in show office or as bank transaction or through invoicing, the organizer can mark this in NRYFStevne and specify if the payment is confirmed or not. 

The feature works for products that require payment through NRYFStevne payment system. Products that are set up as open only for booking without an online payments option, are not impacted by this feature. 

To mark product as paid externally, it is possible to use Products list or Finances - Cashier search. If product is not paid online, the paid externally button will appear: 

1. The price for product will be removed from user´s shopping basket and from payables in the show wallet.  2. The product will appear in the Finances - External Payments section. Organizer can print a report as pdf or to download it in excel or csv. file format. 3. The product will be marked as confirmed and will not be unregistered after product registration deadline, if the Paid Externally function is used before the registration deadline.

Other improvements and changes: 

1. In Products List, the Payment status filter improved, allowing searching for paid and not paid products and also confirmed and not confirmed externally paid products: 

• Paid - includes all paid products online (through NRYFStevne payments system) and all products that are marked as confirmed and paid externally. 
• Not paid - includes all not paid products that require payment online in NRYFStevne and all products that are marked as not confirmed paid externally.
• Paid in show office - includes all products that are marked as paid externally (including confirmed and not confirmed
• NB! Products that are only for booking are not included into paid, not paid and paid in show office indicators. Although these products are included in Base price. 

3. Products List - excel and csv exports - we added information on confirmed and not confirmed external payments to be able to have full overview of the payment status for all products.

June 2022

Improvement

Products and services added to event Dashboard

In the Dashboard, organizer can find basic statistics on not confirmed bookings per product, confirmed bookings, total prices for not confirmed and confirmed products and cancelled product (cancellations that are done after registration deadline). 

There are also basic functions, such as clone, edit, lock booking, cancel product, delete and set max limit, available for each product. 

June 2022

NEW feature

Clone product function added

As setting a product is more complex with adding a possibility to start collecting additional information from athletes during registration, we decided to add a Clone product option to make setting up of a show quicker and setting up products more efficient. It is possible to clone products both from Schedule (Classes and fees) and from the Dashboard. 

June 2022

NEW feature

Option to close product for public booking

During the time, when registration for a show is open, organiser can close public booking of a product or service. Closing booking will stop both new bookings and payments for already booked products in shopping baskets. 

NB! Closing bookings and payments works only when show has registration ongoing! After the registration deadline, when registration is ended, the organiser has still the possibility to add products to registrations and athletes would have the possibility to pay for shopping baskets. 

To close product for public booking, go to Dashboard and press on "Lock" under the Actions. 

June 2022

NEW feature

Cancel product feature released

If organizer needs to cancel product, for example, if it is no longer possible to offer the product or service because of emergency or any other circumstances, it is possible to use the function Cancel Product. This function will: 

- unregister all paid and not paid products; - return all fees for already paid products (all paid sums will be put to returns account of the show); - close registration for this product - the product will remain visible with the sign that it is not available any more. 

To cancel product, go to Dashboard, find the product from the products list and initiate Cancellation from the Actions menu: 

Please note, cancellation of a product is not reversible. If product is cancelled, when show is open for public registrations, paid fees will be returned to payers next day. 

June 2022

NEW feature

Show reporting has been released allowing digitalizing the process of filling in, approving and taking notice of the officials´ show reports

The reports´ functions are described in more details: Digital stevnerapport - NRYF Stevne Knowledge Base (helpscoutdocs.com)

From the NRYFStevne platform perspective, reports´ templates configurations are done in the backoffice, allowing adding new reports and/or changing existing report templates. Permissions to fill in and/or approve the reports are role-based and defined based on the official´s role in the show, i.e. overdommer, Chief Steward etc. A possibility added to assign also representative of a rider / trainer. 

Almost all answers are prefilled and configurations done to highlight the answers that differ from usual (for example, lower scores for some parameters). 

Notifications set up and automatically sent informing of the obligation to fill in the reports, to approve reports or review them after approval.

Statistics for number of athletes, horses, starts etc is compiled automatically based on administrative data of the show (results as exported from Equipe APP).

June 2022

NEW feature

Adding custom fields to collect additional information from riders when they book products

This feature allows organizer to set up additional fields for users to fill in, when booking a product. This can be a question, for example, the number plate of a car for booking electricity or a checkbox with a single or multiple choices. There are also options to use dropdowns with a single or multiple choice. The feature works very similar to the form builders for surveys. As soon as additional fields are configured, the riders would see the fields in their registration forms and can start filling in the information requested. 

How to add additional questions to a product?

1. In the add/ edit product form click on "Ask for additional information" and then Add button: 

NB! You can delete and edit the questions before there are at least one booking.

3. Riders can start answering questions, when booking the product: 

In the excel file, for each product with custom fields set, there will be a special tab and all questions / possible answers presented in the separate columns. We are working on getting the answers to Equipe APP to sync them in the products´ lists.

June 2022

NEW feature

Limiting number of products to book or sell per registration 

An option to limit max number of products a user can book per registration introduced. It can be used, for example, in case of limited supply of products (boxes or electricity).

Setting the limit for booking /purchase of product per registration is under Booking settings in add / edit product form. Please note that 0 means no limit

User, when booking a product with restrictions, will see the limit and based on the number of allowed bookings, the restriction will apply in the registration form. 

June 2022

NEW features

For Federation: several new configurations introduced that can be done at Federation level to improve the quality of the schedules

- General provisions´ templates can be set up for organizers per discipline and competitions level. For example, if discipline committee would like to have specific references to regulations or special chapter to be filled in by organizer. - For products´ categories (i.e. stabling services, hay, electricity etc), it is possible to set up standard custom fields and default value for registrations per product.

June 2022

EQUIPE APP sync changes

Based on configurations / settings for NRYF in Equipe APP, all classes, including classes with no single positive results (all entries marked as changed, withdrawn or no show) are now synced to NRYFStevne. This reduces manual work of organizers in publishing results in NRYFStevne and mistakes.

June 2022

Improvement

New fields added to products Excel and csv. export files

The export files include the gender of a horse, all custom fields for products with answers, description of a product and full details for a price, incl booking fee and total. 

June 2022

Improvement

Add/edit product form restructured

Add or edit product form opens now as a page (previously it was a modal) and is better structured. Sub-heading added for more clarity on the functions configured in the form. The form is also more mobile friendly for users. 

June 2022

Driving improvements

When setting up a Driving class, new parameters added under the Dressage arena size and Cones arena size (20X60 and "undefined") and types of ground (fabric, grass and gravel). These changes were requested by the Driving committee. 

June 2022

Improvement

Cloning of a show: GPS coordinates for a show venue and contact information for a show are copied, when show is cloned

This small improvement will help organizers safe time, when setting up a show. 

May 2022

Improvement

Showing if result gives qualification and finding all qualifying results

In athlete´s and horse´s profile -> Results -> Extended view for result, a new parameter added to mark if result is a qualifying result, for example, corresponds to MER criteria. If results is used as qualifying for at least one qualification, it is marked as fulfilling qualification criteria. 

To check the levels the result is qualifying for, check the Qualifications tab.

May 2022

New feature

Override function added to qualification´s module. 

This function is meant for Federation´s administration and can be used to override the calculated qualifications. It is possible to change the status of qualification based on the administrative decisions, for example, mark qualification as fulfilled or not fulfilled although the results in the system do not confirm this. 

May 2022

New feature

In qualification´s module, necessary features developed to start calculating Eventing qualifications.

May 2022

Improvement

Allowing booking products without any class / entry selected 

Users can now also register and pay for products without any classes selected. This improvement would cover the use case, when organiser needs to collect meeting fees and cup fees and payment should be done for pair without registering or paying for classes. 

May 2022

New feature

Possibility to add to product earlier booking / payment end date

For products, organiser can specify a registration end date different from the show provided that it is earlier than the registration deadline for a show. This enables to end registration for certain products earlier. All not paid products (if payment is requested) will be unregistered after the deadline. If the registration deadline is left blank - the deadline will be the same as for the whole show. 

Use add / edit product form to add earlier registration end date:

April 2022

New features

- For user, a financial report over all years, made available from Shopping Basket. The dashboard sums up revenues / expenses for shows and clinics, as well as prize money reported through the system. Data is presented per season and competition pair.

- On person and horse profiles, reports on participation in shows, results and prize money published. Report includes basic statistics on number of starts, placed results and prize money by seasons and disciplines.

- A small change done in filter on athletes´ and horses´ profile page and in shopping basket -> payment history - by default all results or payments records are shown, without filtering the current year. 

April 2022

Improvements

Small improvements done in financial dashboard for event

- For print out of the financial summary, the name of the event, organizer and dates added; - The logic of how the paid out / not paid out NRYF fees shown changed - paid out are those fees that have been paid out to NRYF account after the show finances have been closed. Not paid out are collected fees that are on the event´s balance waiting to be paid out to federation. 

March 2022

New feature

Administrative- non-competition type of class introduced to collect registrations without collecting fees and record the results for fetched classes from Equipe APP

When marked as administrative class, the fees cannot be collected, including platforms fees and starting fees. - The class doesn´t also give rankings or qualifications (as configure in rules).  - The class can be sent to Equipe APP and results received back from Equipe APP. - When results come from Equipe APP and in Equipe APP this is a class with fetched results, the organiser can mark the class as administrative after accepting it to the system. 

February 2022

New feature

A full solution for managing suspensions and sanctions released

The following features introduced: 

1. Federation administrators can define sanctions, including specify the effect of a sanction, i.e. not allowed to compete.  2. Federation administrators can define reasons for issuing a sanction, based on the regulations. 

3. When issuing a sanction for a horse or user, it is possible to specify the type of a sanction, reasons (one or several), start date, end date, add the visible comments or internal comments, and specify the show, person or horse that is related to this sanction. For example, it is possible to link sanction on vaccinations to concrete event, where vaccinations were checked. 

4. Administrator can issue, approve or decline a sanction.

5. In the system, there is a search interface with the list of sanctions and history of activities. 

January 2022

Improvement

New filter allowing to search for people with paid licenses for specific year added under People register as well as to club´s Members list under the organisation´s profile

January 2022

Improvement 

In results list, on athlete´s and horse´s profile - the number of participants in a class is also shown together with the rank. 

January 2022

NEW - organisation´s reports released

Seven new reports have been made available for organisers and clubs. 

Reports are accessible for organisation´s administrators and show organisers (people with roles: Administrator and Stevneansvarlig) from Reports tab under the organisation´s profile: 

For clubs (organisatsions that have club members who participate in competitions):

1. Klubbraport - overview of members´ participation statistics for last year. 

2.  Rytter- og ekvipasje oversikter - list of club members and pairs with basic statistics on their participation in competitions, i.e. number of shows, classes and starts, participation in Championships.

For organisers (organisations that have been involved in organisation of competions): 

1. Arrangørrapport - report with basic statistics on shows, classes, starts.

2.  Organiser´s revenue - Report on organiser´s revenue (starting fees and product fees)

3. Payouts from organiser Stripe account - The dashboard sums up the data on payouts from events' wallets to organiser´s account, to NRYF and Rytterkrets

4. Organiser´s operations: events - Operational dashboard to monitor shows´ management, publishing to calendar, opening registration, publishing results

5. Organiser´s operations: payments and finances - Dashboard allows monitoring not closed shows, debtors and open baskets for future shows.

Feedback to reports is welcome and much appreciated  - we can add new data to reports and new reports upon request from organisers. 

January 2022

Improvement

UI improvements to banners´ management interface for federation have been released, incuding hiding inactive banners and improving the interface showing banners.

January 2022

Improvement - purchasing FEI products

An additional control added to FEI passport application form - if horse has an FEI number in the system, only passport renewals can be ordered and paid for. This help avoiding confusion, when horse owners order a new passport for a horse that already has one. 

Purchasing of the FEI licence is restricted only to horses with FEI number added to the system. This helps avoiding misunderstandings in selling the FEI licence to horses that actually do not need this type of licence. 

January 2022

NEW - Reporting module updated

A new ability released enabling configuring and publishing reports for organisers / clubs, athletes as well as horses. The permission´s module updated during this development to allow restricting access to report and data based on the role of the user in the NRYFStevne system. 

The design of the reports for athletes, horses and also financial reports for athletes has been started. The first prototypes of the reports will be released soon. 

December 2021

Improvement

Splitting returns into two rows in Sales dashboard on show Finances page

Based on feedback, showing returns were split into two rows: 

1. Returns - these are returns that are on the returns account (if not paid out) or paid out to users (paid put). 

2. Returns used - these are returns that are used one or several times inside the system, i.e. when paying internally for changed classes or products. 

December 2021

Improvement

Option for organiser to mark, if entry that should be paid externally, is paid or not

When marking the entry as paid externally, there is an option open for organisers to mark payment as confirmed (always selected as default) or to mark it as still open. This option will help tracking debts outside the payments system, i.e. when organiser issues an invoice or agrees on payment outside the system. 

December 2021Improvement

Option for Federation Administrator to mark the Federation/District fees as settled outside the system

When this checkbox in external payment modal is checked, the Federation fees (i.e. starting fees to Federation or/and District or platform fees per entry) will be considered as settled outside the system, not paid from the organiser´s show balance. Usually, when organiser marks entry fees as paid externally, the federation fees will become an expense that should be paid from organisers´ budget. When this check-box is checked, the full cost of the entry is brought outside the event balance and can be reconciled outside the payment system. This function can be used by Federation to invoice the debtors directly allowing to close the shows also with debtors. 

December 2021Improvement

Option to track External Payments from the Finances page of the event

A list of external payments added to the Finances reports. 

There are two sections: 1. payables to organiser and 2. payables to Federation (3 EUR). 

For each list a registrant person (payer), class, athlete, horse, outcome of registration and amount are specified. For organiser-specific payables, the payment status and the way of paying for Federation fees (event balance or external) are specified. When Federation fees are marked as paid from show balance, these fees will be subtracted from the organiser´s revenue and showed in Organiser statement as expense "Organiser funded fees to Federation".

December 2021

Improvement

Showing disqualification reason in results protocol for Endurance

In Endurance results view, in addition to the gate nr, where the pair got disqualification, a reason will be added. When Equipe APP is used for Endurance, the disqualification reason will be exported and stored in the system automatically. When results are entered manually, the reason can be added from the extended results protocol. 

December 2021

CONFIGURATIONS - ranking table for Endurance

A ClearRound ranking table added to Endurance and points for 2021 calculated. 

December 2021

IMPROVEMENT - option to extend the duration of staff role under organisation

To extend the duration of a role, i.e. administrator under the club or company, the administrators have a possibility to edit the existing role by pressing on the Edit button for the role under organisation´s profile (staff members´ list)

December 2021

IMPROVEMENT - overview of officials´ professional experience

Under the person profile - roles in shows - new parameters on professional experience of officials have been added:

- search by discipline and competition level; 

- full data on show´s levels and classes´ difficulties; 

- a summary of judge´s experience by level and difficulties (only classes with results published are taken into account). 

December 2021

NEW - judges´ data for in Dressage, Eventing and Driving

Judges´ module added to results in Dressage, Eventing and Driving

• When Equipe APP is used and Dressage judges are added under a class, the data will be transferred automatically to NRYFStevne together with results. 
• Judges´ list will be shown in results public view at the end of the class results list

• When judges are added in Equipe APP correctly, the person is exported from NRYFStevne via data service (not added by hand) or the organiser has supplemented the judge´s data with person ID used in NRYFSTevne, the role under the show will be automatically updated. 
• When Equipe APP is not in use, organiser can add judges from the results interface: 

• When looking for a judge, please note, that qualifications´ control applies exactly like adding a role of a judge under the show. After adding a judge, the role will be update automatically. 

November 2021

NEW - financial statement report for organiser 

A new financial statement includes revenue / expenses report and cashflow report from the perspective of organiser. After the financial part of the show is closed and everything is settled, the report can be used for accounting records. 

November 2021

NEW - financial statement report for rider

A financial statement report added to rider´s shopping basket (under Balances tab). The report includes revenues and expenses, including prize money (if prize money checklist is used by organiser from NRYFStevne side). It also includes data on transactions, paid and not paid returns, paid entry fees and fees that are still in shopping basket. 

November 2021

NEW - Grand Prix parameter for Jumping classes

In connection to results-based qualifications module, a GP parameter for Jumping classes added.

Grand Prix parameter would allow calculating the individual-based qualification for experienced riders that would in its turn allow for exception from qualifictaions´ checks during registration to Jumping shows. 

November 2021

NEW - results-based qualifications

Results-based qualifications´ checks launched for Jumping and Dressage

Qualifications are calculated automatically after the results are published. When results or class parameters are changed, qualifications would be re-calculated. We use both 2020 results that have been imrorted from HorsePro as well as results from 2021 that we already have in NRYFStevne. 

Riders and horse owners can check qualifications from the rider or horse profiles - tab "Qualifications": 

For Dressage, the qualiffications are calculated on individual basis, meaning that rider´s and horse´s qualifictaions are checked and calculated separately. For Jumping, qualifications are pair´s based and there are also some exceptions, i.e. riders who have achieved high-level results (GP). 

When clicked on green / red button, a user can see up to 5 qualifying results and description of a rule: 

NB! please note that  we do not check  special qualifications for Championships and/or for Cups. These qualifications should still be checked separately by the OCs and judges. 

November 2021

IMPROVEMENT

Accessibility (WCAG) improvements have been released

Accessibility has been tested with screen readers. Based on testing, several improvements implemented covering the basic navigation flows. 

October 2021

IMPROVEMENT

Regional organisations (rytterkrets) can get a list of all payouts done to their accounts from show organisers and dowload the receipts for their accounting purposes. Rytterkrets can access the payouts list from their organisation profile in NRYFStevne. 

October 2021

DATA TRANSFER

2020 results for Jumping and Dressage transferred from HorsePro to NRYFStevne

Results will be primarely used to calculate results-based qualifications. 

October 2021

IMPROVEMENT

Delegations feature updated. As a parent, it is possible to get full access to the child's user account and shopping cart. 

Go to delegations tab on the profile of the person (child) you are going to have access to. If you already have the opportunity to register the person to shows, please delete the delegation. Add a new delegation and select «full access to the rider's profile». See the picture below.

October 2021

IMPROVEMENT

Prize payout checklist section have been updated to inform the organisers on the essence of this functionality, including current limitations - the prizes are not payed out through the system. The system generates payout forms that can be used in accounting and a list of prize money receivers with account numbers and sums that can be submitted to accounting office for payouts. 

October 2021

Configuration 

A new type of competition (class) is added and configured in the system: Aktivitet. 

Aktivitet is a non-competitive class or any other activity with horses. It can be used for example for a demonstration class ( oppvisningsklasse). 

Parameters: 

- if the whole event has only Aktivitet-type of classes, organiser can publish and open registrations without asking for acceptance from district or national level. If show has other type of classes, for example, district or extended club, the approval works as usual.  - During registration, no licences or green cards are required.  - Equipe APP can be used and 20 kr pltaform fee is collected per start. 

September 2021

NEW - integration with NIF API

New API (data exchange service) wit club members´ register (NIF) has been taken into use

Club members are synced with NRYFStevne using a new API provided by the club register service by NIF. This API allows decreasing the number of duplicate accounts in the system. 

NB! In order for the member´s account to be transferred to NRYFStevne, the club administrators should add the member to the group Ridning and also assing a discipline (Gren). Under this conditions, the club member is allowed to be synced to NRYFStevne. 

An option to update the club member´s personal details upon login has been added. When member logs in to NRYFStevne, the personal data is automatically synced from the club member´s register (NIF). 

September 2021

IMPROVEMENT 

Vaulting results format updated

A possibility to show the detailed Vaulting results protocol added. The results are shown dynamically, when A, B, C or D scores are added in results protocol, they also will be visible under the results. When data is missing, the respective columns will not be shown. 

Example of detailed Vaulting results: 

September 2021

IMPROVEMENT

Printing out and exporting Balance report in show´s Finances 

A possibility to print out and export balance´s reports data to excel or csv. has been added. 

September 2021

IMPROVEMENT

On show profile page - Schedule - Participants (participants view as a list) a possibility of  sorting the participants by club has been added, allowing to find participants from the same club and looking at what will be the classes that they are going to participate in. There is also a filter Club added, to look for participants from one or several clubs. This is a multiselect filter.

August 2021

IMPROVEMENT - integration with EQUIPE APP

Sending information on suspensions from competitions and debts in shopping basket to EQUIPE APP

Organiser can check the suspensions and debts in shopping baskets directly from EQUIPE APP. When new rider or horse is searched for from Equipe APP, the information on suspensions and debts will be provided in the following format: Column Licence -> suspension or has debts will be shown after person´s / horse´s licence number.

August 2021

NEW FEATURE 

APPLE PAY and GOOGLE PAY supported as payment methods 

We started to offer APPLE PAY and GOOGLE PAY for clients that have APPLE PAY and GOOGLE PAY activated on their devices in addition to an option to pay with a card. Please check with your bank the options to use APPLE or GOOGLE PAY if you wish to use this option. 

Examples of banks that support APPLE PAY in Norway: 

• Bank Norwegian
• Bank of America
• BRAbank
• Danske Bank
• EnterCard Group AB
• Fana Sparebank
• Handelsbanken
• Komplett Bank
• Lunar Bank
• Monese
• N26
• Nordea
• OBOS-banken
• Resurs Bank
• Revolut
• Sbanken
• Sparebanken Sogn og Fjordane
• ST1
• Storebrand
• Wise

For Google PAY in Norway, please check: https://support.google.com/pay/answer/9093460?hl=en-GB

August 2021

IMPROVEMENT

Support to individual marking sheets in Dressage results

When exporting results from Equipe APP or adding results from result edit interface it is possible to specify an individual marking sheet for result that might be different from the marking sheet for a class. An individual marking sheet, if specified, will be used for qualifications´ and rankings´ calculations. 

August 2021

CONFIGURATION CHANGE - EQUIPE APP INTEGRATION

In sending the horse/pony categories the following rules apply: 

- When no section is selected in registration form or class settings, the category is sent to Equipe APP based on the horse´s/ponny´s type in NRYFStevne. If horse - H, pony 1 - 1, etc. 

- When several categories of ponies are eligible for a section, i.e. Ponni 1/3 section is used, the category is sent to Equipe APP based on theponny´s type in NRYFStevne. If pony 1 - 1, pony 2 - 2 etc. 

August 2021

IMPROVEMENT

In showing results, the historical horse´s sport name has been taken into use. The horse name for the moment of competition is stored under the result data model and displayed in results. When horse´s sport name will be changed (i.e. by a new owner) the former name would stay in the results´ records. 

August 2021

IMPROVEMENT

Distance field (number of kilometres) added to Endurance class data model. The number of kilometres is used to calculate the distance-based ranking points and/ or in statistics. 

August 2021

NEW FEATURE 

Endurance ranking tables configured and ranking points calculated for 2021 events. 

August 2021

IMPROVEMENT

Possibility to add results for up to six gates/ loops in Endurance results protocol

Additional gates / loops added to results protocol. Number of gates can be specified in the external results form as well as in the form for adding results in NRYFStevne. When results are exported from Equipe APP, all gates will be exported automatically. 

August 2021

IMPROVEMENT

UI improvement for collection of account number and prize money receiver for late entries

After the results are published and in case the organiser has activated the collection of account number through NRYFStevne, athletes who has done a late entry that is entitled for a prize money, would get an e-mail notification and would also see in the Payments History section of the Shopping Basket a notification that the details for prize money payout are missing. 

After the details are added, the generation of the payout form would be put to a queue and organiser would get an access to the account number and name of the prize money receiver. 

August 2021

IMPROVEMENT - RESULTS PUBLICATION

Function to detect new class (added in Equipe APP), add  class to NRYFStevne or ignore it and publish the results for this class

When exporting results from Equipe APP to NRYFStevne it might happen that organiser has added some new classes to Equipe APP that were not existing in NRYFStevne. This can be done for example for section B (a class with a separate ranking, different fees structure and diffrent judgement) or splitting or combining a class. A new class in Equipe APP might also be needed, when organising a competition on ad hoc basis or rearranging the existing classes. 

When the results are brought back to NRYFStevne, such new classes will be shown in red box in the results´ interface: 

There are two options to resolve such situation: 

1. Create a new class, by pressing on a green button. For a new class you would need to specify the level, difficulty level, judgement and also fees. When class is created the results would be published automatically. There will be no need to re-export them.  OR 2. Ignore a new class, by pressing on a red button "Ignore". When ignored, the class will disappear from the missing classes list and results will not be published nor visible anywhere. Please note that you cannot bring back an ignored class. 

August 2021

NEW FEATURE

Cancel class 

The feature allows to cancel the whole class, select the reason for cancellation (will be used internally) and by cancelling a class unregister all registered entries and put the entry fees to returns balance. 

To cancel class go to show´s page -> Dashboard -> Actions -> Cancel class

The class will be marked as cancelled: 

August 2021

IMPROVEMENT - RESULTS PUBLICATION

Automatic report sent by e-mail to organiser after results were exported from Equipe APP to NRYFStevne

A report will be sent next morning after the export of the results to the organiser´s representatives responsible for the show (persons who proposed show schedule to calendar and worked with results). 

The report presents the following information: 

- date and time of last export;

- status of the show;

- number of confirmed results;

- number of validation errors (if any) and data on errors as well as how to solve them; 

- number of unclear entries (if any) and how to solve such cases; 

- data on missing classes, i.e. classes added in Equipe APP that are not present in NRYFStevne and how to solve. 

July 2021

IMPROVEMENT - IMPORTANT

Automatic confirmation of all correct results after import from Equipe APP

After organiser checks and imports the results from Equipe APP to NRYFStevne, all correct results are confirmed and published automatically. The correct results are results that pass the automatic validations, i.e. licences checks for a rider and a horse, sections´ checks for a rider and a horse. When all entries have correct results, the whole class is marked as published. When atleast one entry requires attention (validations failed or no result entered for a valid registration), the class will be marked as "not published" and would require organiser´s attention to solve the issues. 

Please check the status of the classes after exporting results to NRYFStevne and ask for help from the technical support team if you are not able to solve the issues with results. 

Results edit mode for organizers: 

Results page view for users and visitors: 

July 2021 

NEW FEATURE

Collecting IBAN or account number to pay out prize money to winners

NB! at this stage, we do not resettle the not paid entry fees or paid entry fees with prize money amount in credit transfer forms. The amount is exactly what is stated in the results protocol that we get from Equipe APP. The payout of prize money is not related to the fees that person should pay or paid as entry or product fees. 

July 2021

NEW FEATURE

The first version of dashboard to monitor and manage classes´ settings is released 

The dashboard is available for organisers and is meant to monitor and manage te registration process for competition classes.  The dashboard is composed of the following parts: 

1. Statistical overview of the registrations for the show: 

2. List of classes with statistics and possible actions, including setting max limits, locking, editing and when possible splitting the class or deleting. The classes that do not accept registrations any more, incl locked classes or classes with max limit reached are shown on red background. It is possible to select all classes or several classes for a competition day and lock or unlock the classes for registration. 

July 2021

IMPROVEMENT - IMPORTANT

Classes and products list is hidden from site public view before the registration is open, still the general details of the show remain publicly available, including the difficulty levels and competition levels of the show as set in the schedule. 

Example of how the not logged in user or logged in rider sees the schedule of the show that is approved to calendar, but not open for registration:

June 2021

Configurations - IMPORTANT

Changes in scheduling of unregistration of not paid entries after the registration end date is passed

We have noticed that some organisers would like to import entries to Equipe APP straight after the registration end date (the same night). To avoid importing not paid entries and also payments for the entries in classes with max limit exceeded, the following changes have been done in the configurations: 

- All not paid entries and products will be unregistered at 00:01 the next day after the registration deadline; 

- All payments confirmed after 00:01 (for entries and products that should be unregistered) will be put to returns account and returned to the users if not used for other registrations in the same show. 

The organisers are still advised to wait for 30 minutes before proceeding exporting the entries to Equipe APP. 

June 2021

NEW feature

Option to close public registrations for the whole show 

When show is open for registration, in case of emergency, organiser can stop accepting registrations for the whole show. Closing registration will stop both new entries and payments for already existing entries. Already registered entries can be unregistered by athletes before the registration end date. 

NB! Closing registrations and payments works only when show has registration ongoing! After the registration deadline, when registration is ended, the organiser has still the possibility to add late entries to the masterlist and athletes would have the possibility to pay for shopping baskets. 

To close registrations for the whole show, access the show edit form and switch ON the check-box: "Public registration closed for whole event"

June 2021

Improvements - Finances - Cashier

Entry resolution and button to mark entry as "paid externally" added to balance page that can be accessed through Finances dashboard - Cashier: 

June 2021

Improvements - Vaulting

In Vaulting registration forms, lunger can be changed after registration form is confirmed. Please note, if in some classes the horse is not used or the lunger is different, there should be different registration forms. 

June 2021

Improvement of Equipe APP integration and payments

Syncing the payer between Equipe APP and NRYFStevne for new riders added to the show through Equipe APP

When adding a new rider through Equipe APP and defining a payer person (NB! should be searched through the NRYFStevne database from the users existing in NRYFStevne), the payer would be synced between two systems when exporting the results. Shopping basket would be created for the payer person. If payer is left balnk in Equipe APP, the rider will be marked as payer in NRYFStevne. 

Please note, in Equipe APP if the horse that is added to the new rider has already starts with other payer, the payer will be copied by default from the existing registration. Please change the payer before exporting results to NRYFStevne. 

The change of payer in Equipe APP for Rider/Horse combinations imported from NRYFStevne doesn´t impact the payer (payer is not synced) for such Rider/Horse combinations. New classes will be added under the same registration form. If you need to split the payment for Rider/Horse combination between several payers, i.e. for class 1 pays payer A for class B pays payer B, these registrations should be done through NRYFStevne and payer changed before saving the registration. 

To check the payer for registration open the details of the registration from masterlist: 

June 2021

Improvement

Registration end date added to show card view in calendar and to show page

As registration end date is improtant information for riders before registration opens and after tregistration is already closed, we brough the registration end date to the card view in calendar and made it also visible on the show profile page. 

June 2021

Configurations

The validity of the horse´s annual licence starts from 1st of January of the current year

By default, disregarding the payment date for the horse licence, the licence validity starts always from the 1st of January of the current year. This allows the horse owners in case of the late entry to pay for the licence after the show. Please note that it is still not possible to publish results in NRYFStevne if horse doesn´t have the licence required for the competition. 

June 2021

Improvement

Showing number of entries in schedule per day and per competition after publication of results 

Number of entries per day and per competition takes into account the outcomes of entries and only entries with confirmed results (participated) are counted. All entries that have been changed, withdrawn or marked as no show are not included: 

June 2021

NEW feature

Option for administrators and organisers to switch OFF the notification of the owner of registration when doing changes in the registration form

When confirming the registration, a check-box added for administrators and club organisers to switch off the automatic e-mail that should be sent to owner of the registration /payer after registration is saved. As default the e-mail is always sent. 

The check-box is located after the Athlete / horse details: 

June 2021

NEW Feature

Option to close public registration for a class

During the time, when registration for a show is open, organiser can close public registration to a class. Go to class edit form and switch on the checkbox. Closing registration will stop both new entries and payments for already existing entries. 

NB! Closing registrations and payments works only when show has registration ongoing! After the registration deadline, when registration is ended, the organiser has still the possibility to add late entries to the masterlist and athletes would have the possibility to pay for shopping baskets. 

Check-box in class edit form:

When public registration for a class is closed, the class will have the following sign after the class code: 

June 2021 

Improvement

When creating a new class or cloning a class, automatically the next class´code will be generated by default as the code from the highest number in the show  +1. Organiser can always change the code, if needed. On the picture - the highest class code was 117 and for a new class, automatically 118 code was generated:

June 2021

Configuration - IMPORTANT

Changes in recording the results, results import from Equipe APP and implications for economy and fees 

Based on discussions with organisers and federation, the following changes have been done: 

• "Late entry starting fee" removed from the configuration of fees. 
• "Withdrawal" is configured in a way that it doesn´t require any fees to be paid.
• "Early withdrawal" removed from the configuration of results as "withdrawal" can be added directly from Equipe APP and if needed organiser can also use "changed" resolution. All "early withdrawal" and "withdrawal" resolutions for shows with open economy in NRYFStevne recalculated and settlements done, if persons have paid more than requested, fees put to returns and will be paid out to users after economy will be closed.

Overview on results resolutions and their meaning for economy updated: Export and publish results - NRYF Stevne Knowledge Base (helpscoutdocs.com)

June 2021

Improvement

In user profile a possibility to edit already existing professional qualification added. Click on edit button to change the start date or end date of a professional qualification. 

June 2021

Improvement

Schedule proposal and approval log and timestamps added under general provision section in show schedule.

May 2021

Improvement

Limiting number of entries and products - blocking payments when max limit of entries is reached

For shows and clinics that use payments service, the registrations´ limitation feature has been improved as following:  - When the number of paid and confirmed entries per day, per competition or product is reached, the user is not able to pay for the entries in the shopping basket. All not paid entries and products will be automatically unregistered after the registration deadline; - User will see the message in the shopping basket stating that the limit of entries for competition class is reached and organiser should be contacted for further options:

- In the text of the message, we will display also the contact e-mail of organiser for this event inviting users to contact organiser if they would like to be added to a waiting list (in case there will be withdrawals and some spots will become vacant).

- If the day limit applies and there is one vacant spot left, but user has several entries to pay, we will display an error message asking to pay for only one entry as the number of entries doesn´t match the limitations. 

NB! In situations, when the payments for registrations are done simultaneously, the button "Purchase" is pressed at the same momement, both payments will be accepted and entries confirmed. To avoid misunderstandings, for very popular shows or classes  we advice setting limit 2-3% less than the real capacity. This would help covering the so called edge cases. For example, in case of 250 max capacity, it is advisable to set the max limit to 245.  NB!! The limiting of payments based on max limits set for class or for the day works only when the show is in "Registration open" status. After the regustration deadline, organiser can add the entries and payments will be allowed. The assumption is that all not paid entries will be unregistered automatically after the registration deadline. 

May 2021

NEW feature

Different payment options for competition classes

- In some cases, i.e. team competitions or combined classes, there might be a need to collect all entry fees outside the system. For example, by issuing an invoice to a team sponsor or billing a club. To manage such cases, we have introduced an option to apply the "paid externally" regime for the whole class. Organiser will collect the fees, including the federation fees. Note the federation fees will be deducted from the organiser´s revenue. If there are not enough funds, the organiser will need to top-up the event balance to be able to pay the fees to federation. 

- As default, the class has always "fees are paid online" option selected. To change the payment option, go to Edit/Add class form and click on "additional options", change the payment option for "Fees are not collected online from participants" and save the class.

May 2021

NEW feature

May 2021

Improvement

Improvements in adding the alerts to show (in add/edit event form):

- It is possible to add a link to alert field; - A counter of number symbols added to prevent too long texts that wouldn´t fit into desktop and mobile event card component. Overall ca 200 symbols is the max length of the alert text.

The following alert will be shown when the length is exceeded: 

May 2021

NEW feature

Formatted masterlists for Driving and Vaulting shows

Driving and Vaulting do not have Equipe APP support and some of the shows are run using excel for managing starting lists and results. A formatted excel exports were developed for these disciplines. They can be accessed from the Masterlist - click on Download entries - Excel special format. As an outcome, you will get a formatted excel with all starts marked per class and other information: 

For Vaulting, there are two formats that can be downloaded. In the second format, the family name and club name of athletes and lungers are in separate columns. 

May 2021

Configurations

Roles-based configurations for People search page

Upon request from the data controller (Federation), configurations have been done to restrict access to users´ accounts from People search interface. Users can search only for users with active professional qualifications, active roles, licences for the current season and/or registrations. Other users´ accounts do not appear from search. 

May 2021

Roll-out and improvements

Results reporting form rolled-out

Riders and horses can get qualifications from shows that took place abroad at both national and international levels. Results from foreign shows are also valuable for statistical purposes. The results reporting form allows riders to bring in their results to the database and to have a full record of the results under her/his profile.  

The form is accessible from the riders´ profile, results tab. 

Check insttructional video for full overview of the function: https://nryfstevne.no/support#athletes

The following steps should be followed to complete and submit the form. 

1. Search for a show in calendar -  once the first rider reported the results the show will be added to calendar and the show related information will not be collected twice.

2. Press continue and add show details if the show is not found in the calendar

3. Add participants - a rider can add all horses that she/he rode during the show from the same form. 

4. Add classes - details requested for calculation of qualifications and statistical purposes are compulsory. Once a class is added and confirmed other participants will not need to fill this data again, they can go directly to results section.  

5. Add results - several results for athlete-horse combination can be added. 

6. Submit the form - when in the form is submitted, it will appear in the dashboard for Federation administrator. Administrator can review the details in the form, open and edit the form, accept or reject the application. 

May 2021

Configurations

Automatic payout of returns 

Automatic payouts of returns for unregistered (cancelled)  entries and products activated and taken into use. The payouts scheduled for next day (around 04:00 in the morning) after money has been put to returns account, i.e. after person has cancelled the registration or show has been cancelled. The automated payouts are supported for the following event statuses: registration open, registration closed, show is cancelled. 

May 2021

Configurations

Hiding withdrawals, no show and other resolutions that doesn´t have any positive result from public view and rider/horse profiles

Based on request from data controller (NRYF), configuration done to hide resulitions such as withdrawals, changed and no show from public view. Resolutions have been added to rider´s show balance sheet as they have implications for payment obligations. 

May 2021

Configurations

Club logos have been migrated to Equipe APP and club accounts merged. 

May 2021

Configurations

Mounted Games 

Added as a discipline to the platform, allowing to publish shows and schedules. Additional development and configurations needed to take the discipline to full use.

April 2021

Improvements

Multiple registrations for athlete/horse combination for users with delegated rights

The primary use case for this feature is when there is a need to split payments for the same athlete/horse combination between different payers. For example, horse´s owner would like to pay for class 2 and athlete would like to pay for classes 5 and 10. After the first registration is done (for example, for class 2) and the second user starts registering to the same show, in the registration form, she/he will see that the class 2 is locked. The second user can add the rest of the classes. The feature can be used together with the delegated rights feature. 

Aprl 2021

NEW feature

Choosing the payer / registration responsible person 

Organisers and federation administrators can choose the payer / responsible person when initiating the registration by themselves. When payer / registrant person is different from athlete, the payment for the entries and products will be directed to the payer / registrant person shopping basket. This feature can be used to handle the following cases: 

- For late entries (done in the system before importing entries to Equipe APP), a parent or horse owner or sponsor of athlete can be chosen as payer / registrant person if so requested during the late entry announcement (when person contacts the club administrator). 

- To solve special cases, when sponsor or horse owner asks to make the registration on his/her behalf (for example, when sponsor would like to pay for the whole team´s starting fees). In such cases the organiser can assist with registrations and for all athlete/horse combinations select the requested payer. 

When payer should be different from athlete, remove the athlete name from payer field and search by person registration number or by name for a new payer. Note that in case of similar names, it will be safer to use registration number to avoid mistakes. The payer / registrant person can be changed only in new registrations, there will be no possibility to change the payer after registration is saved.

April 2021

NEW feature

Team competitions integration with Equipe APP

This feature applies for team classes in dressage, jumping and eventing. Add the class as usually and mark it as team class in the settings. Collect fees as usually (per pair).

For competitions marked as "team" competitions, the following adjustments has been done: 

- During the registration to the team class, a team name is asked. The team name can be typed in or selected from the list of teams already entered for this show and from previous teams for this athlete/horse combination. The short name of club will be offered as one possible version for club name. These defaults will help avoiding the mistyping of team names by team members. Still it will be good to add to special provisions a message that team name should be identical for members of the same team. 

- In participants list (the list by class), the teams composition will be shown before the main list

- The name of the team for each team class entry will also be shown in masterlist and for athlete and horse in the Upcoming section on their profiles: 

-  Transfer results to Equipe APP as usually. In Equipe APP, all teams will be created for you and athletes placed under correct teams. While making changes to starting list, organizer can add new teams or change the athletes´ teams. 

- Export of the results, review and approve results work as usually. After being approved, the results will be shown as a breakdown per team with individual result for each pair. 

April 2021

NEW feature

Possibility to make public/visible user´s contact data (e-mail and phone). Publication of contact data (e-mail or phone number) are now configurable. User can check ON the check-boxes under their profile if e-mail or phone number should be visible for all. This function can be used by officials or club administrators if they wish to publish their contacts for public use.

April 2021

NEW feature

Filter "Regions" added to the People search interface allowing for searching for athletes or officials belonging to clubs under certain region. This filter can be helpful in searching for officials when somebody is looking for official for the show in her/his region.