Terms of use
Updated: 8.11.2022
1. General provisions
The Equestrian Federation Information Platform (FIPA) is licenced to the Norges Rytterforbund (hereinafter referred to as “service provider”). The domain of FIPA is https://nryfstevne.no/
FIPA is meant to run equestrian shows in all FEI disciplines and assist with management tasks in the equestrian sports. FIPA´s configurations follow the Norwegian regulative framework for the equestrian sports. FIPA handles information on end users involved in equestrian sports (i.e. athletes, organisations´ representatives, horse owners, officials in equestrian sports, administrative staff, horse owners and representatives etc) and horses. It also handles the technical operations, including data exchange with other services, and provides analytics based on operational data collected, including competition results, qualifications, rankings, statistics, reports.
The use of the system by the end users is authorized by the Norges Rytterforbund and should take place in accordance with the national laws as well as the Norges Rytterforbund´s regulations. Users under 18 should use the system only with the permission of their parents and/or legal guardians and they are not allowed to use credit cards´ to pay for the services and products through FIPA.
These terms of use apply also to parents or legal guardians of users under 18.
The responsible data controller is the Norges Rytterforbund. The data processor is Fipatech OÜ, all rights to the content of FIPA belong to Fipatech OÜ.
2. Changes to services and configurations
The service provider and/or the data processor can make changes to FIPA configurations and features or functionalities at any time without prior notice. Before making changes, we will examine the impact of changes on our end users and if the impact is extensive and negative, we will provide our users with reasonable notice regarding the changes. Documentation and instructions distributed through the Help Desk service will be updated accordingly. The users accept the changes when using the service.
3. Account and registration
All members of the equestrian clubs of Norway will get an account in FIPA. Information with the members register (NIF) will be synced at least daily. Club members can sign in to FIPA using their e-mail address and or the membership number and create themselves a password. BuyPass SSO service can be used to log in or sign in to FIPA.
Account for horse owners will be created or updated upon confirmation of the horse registration application or horse ownership change application. Account for club staff members, foreign riders and/or officials will be created as requested. If necessary, a consent from a person will be acquired.
All equestrian club and regional organisations of the Norges Rytterforbund will get a profile in FIPA, administrators of profile will be assigned by the Norges Rytterforbund (staff members). Staff members can be managed by other staff members and by the Norges Rytterforbund.
Opening an account for a natural person or a profile for a legal person is free of charge. To register a horse, submit horse ownership application and other applications, a fee may be imposed by the Norges Rytterforbund.
The service provider has a right to refuse opening an account or creating a profile. The service provider may refuse use of services if deems necessary, including the suspension or termination of the access to the account or certain functionalities, i.e. registration to events under the account.
4. Personal information and its use
The user´s personal information will be transferred either from the Norwegian Sports´ Register (NIF) or collected from users. The basic required information is the name, address, e-mail, phone number, date of birth, user name and password. The system collects and stores additional information, such as FEI licence number, club membership data, data on licences and payments for licences, data on professional qualifications and professional experience, IP address and other information.
The service provider doesn´t disclose personal information to third parties, except when disclosure is requested by law and/or by the regulations imposed by the service provider in relation to the equestrian sports. The user has the right to check the personal data collected in the system. For further information of data protection, check the Privacy Statement.
5. Responsibilities of users
We expect users to maintain a respectful environment when using our services and to take all reasonable steps to keep their account and personal information secure. It is not allowed to disclose username and password to third parties. The user should notify immediately the service provider if the username and password is disclosed to third party.
When using our services on behalf of an organisation, i.e. for organising equestrian events or as a riding school, an authorised representative of an organisation must agree and follow these terms of use in his/her work. Service provider won´t be responsible for the following liabilities: loss of profits, revenues, business opportunities, goodwill, or anticipated savings, indirect or consequential loss, punitive damages.
The services can only be used for the purposes they have been designed and in good manner. If end user or organisation shares or distributes any content through the services (logos, documents, photos etc) it is the responsibility of user or user acting on behalf of an organisation to make sure he/she possesses all the necessary rights to do so and that the content is lawful.
In the system, users have access to other users´ intellectual property (logos, photos, descriptions of equestrian events, documents associated with equestrian events etc). Users may not use this content without the owners´ permission, or as otherwise allowed by law.
6. Registration to equestrian events and payments
Registration of participants to equestrian events through the system should take place in accordance with the regulations laid down by the service provider and in accordance with the instructions given by the event organiser. User can authorise event organiser or another user to register him/her to event. It is prohibited to register other people to events without their consent.
Registration is valid only when it is complete and includes all required information. If the organiser uses the payments´ services in the system the registration is valid, when it is prepaid in full. The registration should be paid before the end of the registration period. If registration is not paid, it will be automatically cancelled. The user has no rights to restore the cancelled registration. In case of registrations after the registration deadline they can only be accepted through the event organiser and the late registration fee may apply. Refunds for cancelled registrations will be paid out in 5 business days after the end of the event. The payment of refunds is the responsibility of the event organiser.
When using the payment system, user can pay with Debit or Credit card or other payment method available in the system. The payment service provider of the online payment service is Stripe Payments:
Stripe Payments Europe Limited
By accepting these terms, the user also accepts the Stripe User Terms of Service: Consumer Terms of Service (stripe.com)) and the privacy statement (Stripe Privacy Policy: https://stripe.com/en-no/privacy).
Users under the age of 18 are prohibited from paying by credit card. No card information is stored in FIPA. The service provider may contact STRIPE Help Services on behalf of users when authorised by the users to check the status of payments or refunds and/or to inform STRIPE on the defect and issues that might need improvements.
7. Service-related communication
Notifications, reminders, confirmations and announcements will be sent by the system and/or our Help Desk service to facilitate the use of services. Communication will also be directed to the legal guardians of minors and in some circumstances to the staff acting on behalf of organisations.
Based on users´ feedback, such as suggestions to improve the services, we may act on users´ feedback without obligation to users.
8. FEI yearly registration
FIPA platform facilitates payments for the FEI yearly registrations for horses.
If you requested a yearly registration for Eventing, the FEI assumes that you have accepted the following legal conditions:
“In an attempt to improve risk management in Eventing, the FEI has added a mandatory release of medical/ veterinary information to the registration procedure for Eventing. This release allows the FEI to collect and evaluate medical/veterinary data regarding injury and treatment information of you as an athlete and/or of your horse. This is being done to support the analysis of the exact type of injuries sustained in Eventing, the value of protective equipment, and the quality and nature of medical & veterinary services. All such information will be treated as strictly confidential and used primarily for production of cumulative statistics which will assist us in continuously improving the risk management of the sport. Thank you for helping us in this effort.